PSE seeks an experienced and dynamic Contracts Manager to work independently and in coordination with our Operations and Development teams to manage, negotiate and close contracts. This role will be responsible for the overall success of contract execution, management throughout the lifecycle of the agreement, adherence to timeline and reporting requirements, and compliance as well as the careful management of contract databases.

The Contracts Manager will be directly involved with the administration of various types of contracts including grant agreements with private foundations and state or federal entities; consulting contracts, subaward and subcontract agreements, MOUs, LOEs, vendor agreements, and amendments to agreements. This role will require excellent communication skills (written and verbal), exceptional attention to detail, and the flexibility to adapt to evolving priorities in collaboration with multiple internal and external individuals and stakeholders.


Contracts Lifecycle: Support or participate in contract negotiations with funders, partners, suppliers, and collaborators. Review contract terms and conditions to identify and find solutions to potential risks or compliance issues. Examine supporting materials and agreement documentation related to contracts and provide guidance. Act as a liaison between the organization and subcontractors to implement the contracts.

Compliance: Monitor and ensure grant and contract compliance, including working with program teams and finance and development departments to: monitor project deliverables and spending; develop and submit timely narrative reports and invoicing; process contracts; and meet any additional funder requirements. Maintain database tracking system (Salesforce), files and supplemental documents used to ensure compliance with reporting and regulations.

Framework and Processes: Develop, prepare and administer contracts that meet specifications with policies and regulations. Identify opportunities to improve existing contract execution processes to streamline efficiency and develop a plan for implementation.


In addition to an ability to meet the above responsibilities, the position will require the applicant to possess most of the following skills, with some capabilities in the rest and an enthusiasm for learning:

  • Bachelor’s degree in a relevant discipline and 2+ years direct experience -or- 4+ years of experience in a similar position in which responsibilities included business/contracts oversight and administration, preferably in the federal government arena
  • Working knowledge and experience drafting, negotiating and managing contracts and agreements
  • Able to understand, interpret, and ensure compliance with laws and regulations
  • Experience negotiating and reaching mutually satisfactory agreements
  • Exceptional written and verbal communication skills
  • Attention to detail with a focus on the work product, steps to completion and final outcome
  • Capable of working on multiple projects simultaneously and prioritizing tasks effectively
  • Able to productively provide and receive feedback
  • Able to follow direction, work independently, and collaboratively
  • Excellent organizational skills and able to manage multiple projects simultaneously
  • A desire to learn
  • A sense of humor


  • Contract Manager certification (COCM, CFCM, CCCM, CGC)
  • Familiarity with legal frameworks governing organizations exempt from taxation as 501(c)(3) nonprofit under IRS
  • Knowledge of federal, state, and local procurement practices
  • Experience evaluating grant opportunities, including government (federal, state and/or local), cost reimbursement grants or contracts and foundation grants
  • Experience using Salesforce Nonprofit CRM; Google Workspace (Gmail, Google Drive, Docs, etc), Slack, Canva, and/or contracts management software and e-signature SaaS
  • Thrives in a fast-moving environment with competing priorities and deadlines
  • Creative thinker willing to explore new ideas for process improvement and solutions for challenges
  • Willingness to ask questions for clarification
  • A passion for PSE’s mission and work


PSE is headquartered in Oakland, CA, but this is currently a remote or hybrid position.


The anticipated salary range is $72,500-$90,500+, though the successful candidate could be hired above or below this range depending on qualifications and geographic location. Benefits are competitive and include health benefits (medical, dental, vision, disability, life insurance), flexible spending and/or child/dependent care spending account, 401(k) retirement plan with employer match, 15 days of vacation to start, paid leave and 11+ paid holidays.


Please submit a resume or CV and provide a cover letter -OR- responses to the four questionnaire prompts in the online application by April 9th, 2023. Applications received by March 26th, 2023 will be given priority review.


PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.


PSE Healthy Energy participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.